how to ask for clarification politely

Is it possible to rotate a window 90 degrees if it has the same length and width? This allows the presenter to complete his or her thought so that you are completely informed. Now it is time to write your clarification email. English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. The best questions are open-ended. You can use this any time further clarification is needed. Whether you are in a formal or informal situation, politeness is the key to a good conversation. For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. So, to understand the request, on many occasions, you may need to ask for clarification. Now, lets see a short conversation between a doctor and a patient that involves asking for clarification. in a polite way? Scenario #2: When the conversation gets sidetracked. We encounter numerous questionsin our everyday life. Try These Expressions in a Real Conversation. There are all kinds of situations where you might need to ask clarifying questions. WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. My deadline for this project is [date]. Contacting researchers for clarification is good practice. Would you please repeat what you said about our new project? Ask for repetition. Here are some expressions to ask for clarification when someone asks for your permission. What happens if three defenders sack together? Moreover, it will imply that you think you already know what the answer is, even though you need clarification! Thanks for clearly letting me know your opinion; I value whatever you suggest. He has six years of experience in professional communication with clients, executives, and colleagues. 1 vote 1 answer 18 views. It sometimes happens that interviewers may need extra information after your meeting. Taking into account that GPT-3 models have no parameter that enables memorization of past conversations, it seems the only way at the moment to "memorize" past conversations is to include past conversations in the prompt. Click here for 1:1 customized coaching programs that will help you achieve your career goals faster. Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. Follow the format, keep things clear, and always include your contact details! You should thank them from the core of your heart. Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. The best questions are open-ended. In most cases, you can save face by solving your own problem without asking a question to clarify. Conversations, email dialogues, and even text messages progress best when everyone has the same understanding. Thanks for Kind regards, (Your name) 3. There are more ways to give and receive clarification while still maintaining your professionalism. A reference has been provided on how to professionally use for your information. Here is a great example of how to use just to be clear professionally in an email. Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. How to Ask for Clarification Politely - Collaborative Solutions Learn more about Stack Overflow the company, and our products. May I ask you to explain your observation about the new design further? Looking for clarification? What do I do? When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. Otherwise, you may not do it properly what you are instructed for. I wish you good health. rev2023.3.3.43278. Need help nailing down some details about a person, product, project, or appointment? that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. When someone expresses their opinion, you may not clearly understand what they mean or what their position about the matter is. (We told you it was easy, now see our examples!). Can you go over this area again just so I understand the new changes you want implemented? Have you just suggested calling him when he is home? Sorry I couldnt follow you earlier. Heres an example to show you how it works: Dear Ms. Browne, Could you please clarify whether this is correct? A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. I have discussed several situations where you may need to ask for clarification in English. Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. ?" Please find re-attached for your convenience. Janet opened the door and smiled slightly. Would you be able to confirm some details? In such situations, the concern is simply that one needs to be polite when asking a clarification question so that a question can be asked rather than reformatting an impolite question. If you need any other information, please let me know. Can you clarify some details for me, please? Also, you could talk to the person to clarify before sending a formal email, because sometimes its difficult to convey the true meaning through an email. In fact, guessing and getting it wrong is more likely to cause problems than politely asking for more info. To clarify, you want, correct? Always consider the setting: formal and informal. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. A tendency to avoid asking too many questions leads many people to avoid asking for clarification altogether because of a fear of being perceived as disruptive. You can set things straight with this email clarifying the dates if that happens. They allow the person to expand on the topic rather than giving a simple yes or no response. Asking for clarification. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Asking for clarification Write emails and messages faster across Google Chrome. Rule #3: Mind the timing and the relevancy. Sorry if I was unclear. If you "break something down," you separate it into its parts. Are there tables of wastage rates for different fruit and veg? Good Communication Makes You More Valuable. Can you repeat it? Patient: Thanks, doctor. WebSo, if you need some clarification for what you just heard, you can use phrases like Sorry, what did you mean by that? WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying? Please reload the page and try again. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. If we take a look at the following example: You are a friendly support person. politely Thank you for your time and for helping me to clarify these questions. So that we can action your request promptly, could you please provide some more context and clarification around this? ESL Advice receives compensation from companies or individuals for recommending their products. Hi Jessica, Thanks for your email. When it comes to the proper time to ask a question, many presenters or lecturers will ask questions periodically during their presentations or at the end of the presentation. Can you repeat the ways I have to do it? Use one of our 9 samples to ask for clarification in an email. vegan) just to try it, does this inconvenience the caterers and staff? Niaj A A Khan is an ESL Instructor with over 7 years of experience in teaching & developing resources at different universities and institutes. We hope that our clarification email guide provides some simple guidelines to follow. Simply say thank you and move on. Here are some tips on asking for favors: Be direct but polite. Sorry, but I didnt quite catch your statement. Thank you for providing the detailed information about [Topic X]. "Come in.Whats up?" You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Can/Could/Would you please repeat your take on that? In other words, who, what, where, when, why, and how. Will you please repeat the standard operating procedure of this machine? If I don't hear from you by (date/time), I'll give you a call. Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. Finally, there are some individuals who have trouble paying attention, to begin with, whether because of ADD or ADHD. Type a command in the box below. Either. Polite We can say the exact same thing in two entirely different tones of voice. There are different ways you can ask for clarification in English. Therefore, when you request someone to clarify something, you may use modal verbs to sound polite. Did you ask me to close the main door or this door? Whether you are in a formal or informal situation, politeness is the key to a good conversation. For the record, I would like it known I brought this issue to light weeks before it was a problem. Could you please repeat the date of the event? WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Clarity is the key to effective communication. It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. But can you repeat it so I can be sure about what you suggested? To obtain clarification, you have to truly want to understand the other persons point of view. Before you do this exercise, its a good idea to check out our information on intonation and stress. You can contact me on (insert details). Reframing your request into "for the greater good" makes it much more digestible to follow up with. How To Write An Email To A Manager (With Examples - Indeed These samples tackle many common reasons you may need clarification. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. How To Ask If your doctor gives you any instructions, you must follow them. This FREE e-course will help you let go of your need to keep other people happy and step into your personal power. Q&A Answertion. Then Mark will make the copy changes and move the documents to a drive folder marked FINAL. If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. Lets explore the three tenants of how to ask for clarification politely. However, if the instruction is unclear, you may need to ask for clarification so you can take medicine properly. Lets move on. WebYour clarification email includes everything I need to progress. Reminder WebA listener can ask for clarification when they cannot make sense of the speaker's responses. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. Oops! Could I ask for clarification on? You can end on a positive note by thanking the other person for their time and consideration of their clarification request. Include your contact details and how they can get in touch with you. Its my bad that I dont quite understand you. Do roots of these polynomials approach the negative of the Euler-Mascheroni constant? Would you please tell me your thoughts about the issue again? Is it correct to use "the" before "materials used in making buildings are"? For example, a potential new employer may ask a candidate for clarification on details about a previous role. How to Ask for Clarification Politely WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." Is it possible to elaborate on what you said right now? We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. Rule #2: Apologize for interrupting. If you preorder a special airline meal (e.g. Invest in your future by investing time and effort to improve your communication skills. How to Ask for Clarification Politely - LinkedIn How to Politely Ask for Clarification in English ESL Advice As we are independently owned, the recommendations made here are our own. Closed Question: Was this experience what you expected? By speaking solely in terms of your own perspective, your listener will be more open to further discussion. [3]. Useful English Phrases for Discussion Join a clan or community group specifically for raid novices, or ask your team members for clarification. Writing invoice emails can be tricky and they are often an area where you may need more information and clarification. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. If you're reading this post, you probably want to improve your English conversation skills, and the best way to do that is by having actual conversations. May I ask you to clarify your position on this? While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. It felt awesome. Just say: "I'm impressed. politely ask How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. Dont make it sound bad. WebRule #1: Start by asking for permission to chime in. So, how do you do it? Would you please repeat it? See if the information makes sense to someone else. Request to clarify a Freedom of Information request to. Manage meeting requests like a pro with our in-depth guide to writing the best meeting request emails. How to politely ask for clarification on a person's designation? For ESL learners, interrupting someone while someone is talking can Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? Rule #4: Raise your (virtual) hand. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. Should I begin with each page Mark adds to the FINAL folder, or do you want me to wait until the SEO changes are complete and youd had a chance to go over everything? Master 101 frequent business situations with our eBook! When asking for clarification, the key to being polite is to embrace the opposite of the principles noted above: Ask at the proper time, use a polite format and present your question in a genuine and sincere manner. The clarification email format should be no surprise if you're already used to writing professional messages. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. Is that right? ?" Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. A thesaurus is your friend here. 20 Email Expressions to Ask for Clarification Tannia Surez Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given. Closed Question: So, you felt Bobs approach was too disruptive? Sometimes we zone out, but sometimes we just dont understand.

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